Office Manager

Office Manager
Start August 2026
Non-Exempt– Full Time, 7:30A-4P
$34 to $37/hour depending on experience and qualifications
Excellent health insurance, paid vacation and sick, retirement, and other benefits

Our Mission
Bertschi School educates children to become compassionate, confident, and creative learners in a global community.

Our Values
Our community values integrity, inclusiveness, respect, and a commitment to sustainable practices.

Our Pedagogy
Bertschi School believes that students learn best when they are:

safe and known in an inclusive community that values diverse perspectives
supported in developing social-emotional skills
provided academic choice and challenge at their “just right level”
engaged in meaningful work
encouraged to problem solve through inquiry, trial, and error
empowered to take risks and make change
given opportunities to collaborate and dialogue with a diverse group of learners

Our Diversity, Equity, and Inclusion Statement
Bertschi School values diversity and believes engaging our differences makes us better and stronger. We welcome and honor the unique contributions of people from all racial, ethnic, religious and socioeconomic backgrounds, gender identities, learning styles, physical abilities and sexual orientations. Our commitment to equity drives us to be inclusive and diverse in all areas of our school.

About Bertschi School
Bertschi School, founded in 1975, is a Washington State approved elementary school serving students in grades pre-kindergarten to fifth. We are an accredited member of the Pacific Northwest Association of Independent Schools (NWAIS) and the National Association of Independent Schools (NAIS).

Position Description
The office manager oversees the school’s main office operations, including school logistics and operations, reception and customer service, student wellness and security, and other operating responsibilities. The office manager plays a crucial role in the day-to-day operations of the school as well as planning for longer term initiatives. This role reports directly to the chief financial and operating officer.

Front Office Management

Manage school logistics, including substitute teachers, attendance, purchase orders, and the food service program
Manage reception area during the regular school year and summer camp, including greeting visitors, taking phone calls, and responding to email
Lead efforts to improve operating efficiency and streamline processes across all departments in the school
Be knowledgeable about school activities and events to provide support to parents, visitors, and faculty/staff
Update and support student and parent data in school database systems
Coordinate and send communication around all school events

Student Health & Wellness Support

Provide basic first aid to students
Maintain health records for all students and manage parent-approved OTC and prescription medications per public health policy
Contact parents for student pickup and complete medical or injury reports as needed
Assist with the development and implementation of annual and semi-annual medical and safety trainings for office staff

Safe Schools Support

Be aware of all school medical emergency procedures
Help lead efforts to secure school campus, including monitoring the main entry point and maintaining visitor records
Coordinate security support as needed
Help lead fire and other emergency drills by communicating staff assignments and working with the facilities team to secure the front office
Serve on the Safe Schools committee & Safety Steering Committee

Other Operating Responsibilities & Project Work

Maintain inventory and order supplies for classrooms and teacher use; monitor and manage related operating budgets
Complete ad hoc projects at the discretion of the head of school and the leadership team
Participate in the student arrival and dismissal process
Be willing to initiate or participate in programs based on interests
Attend staff meetings and trainings during annual staff orientation and throughout the school year

Skills & Qualifications

The ideal candidate will possess:

An associate’s degree and/or three or more years of experience providing administrative support, preferably in a school setting
Excellent organizational skills with the ability to prioritize a multitude of tasks by volume and urgency
Project management skills in implementing complex programs and handling a budget
Ability to be detail-oriented and resourceful
Strong verbal and written communication skills
Ability to keep information in the strictest of confidence
Ability to interact with students, families, faculty, staff, school leadership, and visitors in a friendly and professional manner
Experience working with diverse groups of students, families, colleagues, and community members
Awareness of diversity, equity, and inclusion trends in the workplace, and preferably in education
Software proficiencies: Apple and Microsoft Office operating systems, Google Suite, and Adobe Creative Suite; experience with student information systems a plus
Ability to lift 25 lbs

Application Process:

No phone calls will be accepted. Interested candidates are invited to:

complete the Bertschi application form
submit a cover letter and resume to employment@bertschi.org

 Please submit any materials in .PDF format. to employment@bertschi.org

Bertschi School is an equal opportunity employer seeking a more culturally diverse workplace. Bertschi School welcomes faculty and staff  from various backgrounds  of race, color, creed, national or ethnic origin, socio-economic status, gender, sexual orientation, or disability.